This is normally the first stage of the certification process, well second if you count your application. It can be conducted on site or off site, you get to choose and very often it will be conducted simultaneously with a stage 1 or precertification audit to determine the readiness of a quality management system for the certification audit. Confused? Well of course you should, this is after all the dark art of certification. Sorry, no more cynical talk. The confusion comes with the lack of uniformity when describing the various stages of the certification process. But enough of this rant as well. I will explain the precertification audit in the next few blogs.
The document review is a very simple exercise since the publication of the 2008 standard. Do the six mandatory documented procedures exist? Do they meet the requirements of the standard? Is there a quality policy? Is there a quality manual or at least a description of the scope and content of the structural elements of the quality management system and last but not least, are there any supporting documentation, procedures, forms, instructions, etc that has been deemed appropriate by the organisation to demonstrate how the quality management system should function.
A document review is a very objective review of the requirements of the standard. Normally there is no resultant report other than to highlight if any documentation is missing or does not address the requirements of the standard. Just be aware that all certification / registration bodies conduct these reviews and audits differently, report differently and may or may not allow the review to be separated from the precertification. This is no big issue, just be aware. Some certifiers have proformas to complete, one even has a 20 page mandatory document review questionnaire without which they won’t even plan a precertification review. Once you can show / demonstrate the structure and content, the next step is the precertification review, but that is another blog.
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